About Our Scanning and Digitization Services

We offer a comprehensive array of Scanning services to individuals as well as organizations.

Lila’s have scanned thousands of documents– old and new and converted them in to digital images. You can manage all the voluminous data and images in digital format. Our document conversion process is perfectly designed to provide the utmost safety in handling your original document. The original documents can either be returned, or stored in the safe custody for a predefined period. We assure you the best of quality and accuracy at reasonable rates.

Advantages of Document Scanning:

  • Improves data efficiency
  • Prevents loss of records
  • Enhances data portability
  • Minimize record storage space
  • Improves productivity
  • Provides fast and easy data access

Scanning, Indexing and Dataentry Services

 

Images of paper documents involve the use of scanners or multifunction printers.
Indexing may be as simple as keeping track of unique document identifiers; but often it takes a more complex form, providing classification through the documents' metadata or even through word indexes extracted from the documents' contents.

The custom quotes for Scanning and Indexing services are tailored to accommodate your specific needs and circumstances. With each quote request, we make an assessment taking into consideration the quantity and complexity of the work and turn-around-time required. On the basis of this, we offer a custom quote. The pricing structure of our Scanning and Indexing service rates are competitive and affordable.

We handle the following varieties of Paper and Film Scanning tasks for our clients:

  • Paper Scanning (We have all the resources to perform Paper Scanning tasks that best suit your needs, budget, and schedule. We can scan any paper documents ranging from small notes to large drawings and bound books).
  • Document Scanning ( We can scan your documents – old and new - and convert them in to digital images. Our production process is perfectly designed to provide utmost safety in handling your original documents).
  • Scan image and text files to CD (compact disk) or for return by email or for download from a webpage (for large files or large volumes of files).
  • Forms Processing
  • Film/Negative Scanning ( By creating digital images of your documents, our Film Scanning service provides fast access to all your documents).
  • File Naming, Coding and File Library Indexing.

Data Entry involves Converts image files to editable/searchable text files.

Archiving, Storage and Software Solutions

Most organisations face the dilemma of dealing with processed paper, while at the same time trying to meet the increasing demands to keep records for auditing and regulatory purposes.

We have a range of services designed to help enterprises meet these challenges and implement a document strategy that meets their needs. We can advise on the best mechanisms for storage, access, redundancy, retention and destruction. By monitoring access patterns we provide the most cost efficient storage methods, delivering dramatic savings for our clients.

We also create and manage electronic archives that enable rapid and secure access online to business documents. Paper can either be stored and indexed for access and retrieval or destroyed as required.

We provide software solutions that enables data can be managed from the user’s desk through a single user friendly interface. 

E-Records Management Solutions

Effective Electronic Document and Records Management (EDRM) is a key enabler for efficient working in many organisations – in fact, it’s becoming a business imperative for good governance over information.

We help organisations through the implications of EDRM.  Everyone in the organisation can create, store and retrieve and use records as easily as if they had been on their personal hard drive. Locating and sharing records is possible in seconds – not minutes, hours or days, all managed by the company's security policy and business rules.

Lila’s EDRM services can bring significant benefits to an organisation by simply providing the right data to the right system or individual as it is required.

Following are the processes involved in EDRM :

  • Retrieval : Retrieval in the electronic context can be quite powerful. Simple retrieval of individual documents are supported by allowing the user to specify the unique document identifier, and having the system use the basic index to retrieve the document. More flexible retrieval allows the user to specify partial search terms involving the document contents.
  • Distribution : We have features so that the published document can be exported to a format that can not be easily altered. The original master copy of the document is never used for distribution other than archiving.

 

  • Security : Document security is vital in many document management applications. Compliance requirements for certain documents can be quite complex depending on the type of documents. Our document management systems have a rights management module that allows an administrator to give access to documents based on type to only certain people or groups of people.
  • Workflow : Workflow depends on the environment the electronic document management system is applied to. Manual workflow requires a user to view the document and decide who to send it to. Rules-based workflow allows an administrator to create a rule that dictates the flow of the document through the organization.

 

  • Collaboration : In its basic form, a collaborative EDMS should allow documents to be retrieved and worked on by an authorized user. Access is blocked to other users while work is being performed on the document.
  • Searching : Documents can be searched using various attributes of the document content

 

  • Publishing : It involves the procedures of proofreading, peer or public reviewing, authorizing, printing and approving etc. Those steps ensure prudence and logic thinking. The published document is in formats that are not easily altered without a specific knowledge or tools, and yet it is read-only or portable.

Onsite or Offsite Scanning ?

We give our clients the flexibility of choosing where we manage the data. Following are the options available :

  • On Site Scanning : LILA understands that some documents contain sensitive information and cannot leave the site. If a separate room with outlets, furniture and a locked door is available then we will supply all of the required equipment and an operator to scan your documents.
  • Off Site Scanning : This would involve picking up the documents from your site and processing at our site.

E-Records Delivery : After scanning and digitization of documents delivery of electronic records can be made available to the clients by means of CD’s, Pen Drives, Web based access, FTP transfer as per clients instructions and mutual understanding.

Our solutions increase efficiencies, and reduce costs, permitting clients to invest more of their time and budgets in their core business activities. Our document scanning services permits you to remove many filing cabinets and saves money as well as space.